United States Coast Guard Auxiliary, 1st Southern District, Division 22, Flotilla 06, Port Jefferson, NY

Flotilla Organization

This section was established to describe the structure and operations of Flotilla 22-06. By explaining what the officer responsibilities are, one can better understand and hopefully appreciate who and what we are as a U.S. Coast Guard Auxiliary flotilla.

Below are short descriptions of the duties of the Flotilla Commander, Vice-Flotilla Commander and the Flotilla Staff Officers (FSO) that comprise the leadership of Flotilla 22-06. The descriptions listed below are brief in nature. In the "real world", you will find that every position is more comprehensive than listed here.

Flotilla Commander (FC)

The Flotilla Commander (FC) provides primary leadership and supervision to the flotilla. The FC is responsible to assure that the overall Flotilla program conforms to the Coast Guard and Auxiliary policies and procedures, as well as provide the communications link with higher level officers.

FCs are required to be qualified or certified in one of the 3 cornerstones of the Auxiliary: Member Services, Recreational Boating Safety, or Coast Guard Support. A FC is elected by its Flotilla membership each year.

Vice-Flotilla Commander (VFC)

The Vice Flotilla Commander (VFC) is the "Chief of Staff". An effective relationship with the FC is essential to a well-run flotilla. Generally speaking, the VFC position is considered a "training spot" for the position of FC.

Members of 22-06 showing off "Flotilla of the Year" award given to us at Division 22's Change of Watch ceremony on January 21, 2007. Click for larger image.

Aids To Navigation ( FSO-AN)

The FSO-AN is to conduct chart updating patrols, verification of private aids to navigation, and the prompt reporting of discrepancies in Aids To Navigation (ATONS) and to inform flotilla members of all developments.

Communications (FSO-CM)

The FSO-CM will exercise staff responsibility and supervision over all matters pertaining to flotilla communications and keep all members informed of all developments in this area. The FSO-CM will ensure that every activation of an Auxiliary Radio Facility is under Coast Guard orders and will inspect all flotilla land and land mobile radio facilities is qualified as a Communications Specialist.

Communications Services ( FSO-CS)

The FSO-CM is essentially the flotilla's webmaster and the organization's web watcher who exercises staff responsibility and supervision over electronic communication services. This officer will create and maintain a Flotilla website that is in full compliance with Auxiliary web policies and will maintain personal e-mail and Internet access.

Finance (FSO-FN)

The FSO-FN will exercise responsibility and supervision over all Flotilla financial matters and keep the organization informed of all developments and changes.

This officer has the responsibility to prepare an annual budget for review and approval of the flotilla and will render financial reports at flotilla meetings. He or she will maintain a balanced checkbook and/ or savings account, will make payment on all approved invoices and all financial matters in accordance with established procedures.

Information Systems (FSO-IS)

The FSO-IS officer will exercise responsibility and supervision over all matters pertaining to the collection, recording, and forwarding of the Flotilla's data for each member and will keep all members informed of all developments and changes in this area.

Materials (FSO-MA)

The FSO-MA will exercise responsibility and supervision over the procurement of materials including stationary, forms, manuals, texts, U.S. Government postage, uniforms and Public Education course material for distribution to Flotilla officers and members.

Marine Safety and Environmental Protection (FSO-MS)

The FSO-MS will exercise responsibility and supervision over all matters pertaining to the Flotilla's role in the Auxiliary Marine Safety and Environmental Protection activities and will keep the entire Flotilla and division informed of all developments in this area.

Member Training (FSO-MT)

The FSO-MT will exercise responsibility and supervision over all matters pertaining to the Flotilla member training program and keep all members updated on new developments.

This officer will coordinate and cooperate with FSO-VE, FSO-PE and the FSO-OP regarding any and all member training in these areas. He or she will foster and promote member interest in Specialty Courses offered and all member training opportunities within the Flotilla and Division.

For new members, the FSO-MT will oversee the members receive the New Member Training Course, Auxiliary Member Manual (AUXMAN) and will conduct and coordinate training sessions on instructor, vessel examination, boat crew, Specialty Course training, and informal training activities.

Program Visitor (FSO-MV)

The FSO-MV will exercise responsibility and supervision over all MV matters and will coordinate and cooperate with the FSO-MT to encourage and increase the number of qualified marine dealer visitors.

This officer will make and maintain close contact with marine dealers, current records of visitations, decal distribution, plan and perform workshops, member MV training, and ensure that all forms for MDV are correctly completed and promptly forwarded.

He or she will formulate and execute a plan to ensure all marine dealers are covered and provided with decals, that they receive an updated schedule of PE courses and VSC stations in their area. Dealers should receive handouts on these Public Education (PE) and Vessel Examination (VE) programs and any USCG provided materials.

Operations (FSO-OP)

The FSO-OP will exercise responsibility and supervision over all Flotilla operations programs which include search and rescue (SAR), safety patrols, air patrols, boat races/regattas and marine event patrols, and will keep all members informed of developments in this area.

This officer will encourage and assist with all training and qualification of members in the operations program, encourage participation in search and rescue training, safety patrols, regatta patrols, chart updating patrols, and other Auxiliary operational programs.

Public Affairs (FSO-PA)

Team Coast Guard
Members of Team Coast Guard in a "21" at the 2005 St. Patrick's Day Parade in Rocky Point.
The FSO-OP will exercise staff responsibility and supervision over all Auxiliary public affairs and public information matters within the Flotilla and keep members informed of all developments in this area.

This officer will coordinate and cooperate with the FSO-PE, FSO-VE, FSO-CC, and FSO-PB in promoting, advertising, and communicating to the media the activities of these areas and in promoting the best possible public image of the Auxiliary in the Flotilla.

Publications (FSO-PB)

The FSO-PB is the editor of the Flotilla newsletter and will maintain close liaison with the Division Staff Officer of Publications to ensure a prompt flow of suitable articles and information of interest to the members within the Flotilla, Division and District.

This officer will develop and maintain a library file of photographs of Flotilla activities, will encourage Flotilla members to contribute articles of interest for inclusion in the newsletter.

Public Education (FSO-PE)

The FSO-PE will exercise responsibility and supervision over all matters pertaining to the Auxiliary's public education program, on the Flotilla level, including the scheduling, organization and conduct of Flotilla boating safety courses and activities.

The FSO-PE will coordinate and cooperate with the FSO-MT on training instructors, the FSO-PA in publicizing and promoting all boating safety and Auxiliary public education courses to the media, with the FSO-PS in promoting Auxiliary membership to students in the classes, and the FSO-MT in organizing workshops, training of instructors, and in instructor improvement workshops.

Personnel (FSO-PS)

The FSO-PS will exercise responsibility and supervision over all matters pertaining to the Flotilla's member resources program and keep the Flotilla informed of all developments in this Area Of Responsibility (AOR).

This officer will develop, plan and implement programs and activities to promote the growth of the Auxiliary by obtaining new members and providing new members with information.

Secretary/Records (FSO-SR)

The FSO-SR is directly responsible for the recording and publication of the minutes of Flotilla meetings, maintains a current record of Flotilla members, officers, committee assignments and other such appointments made by the Flotilla Commander..

Additionally, any other pertinent Flotilla records should also be administered and supervised by this officer. He or she will keep a current record of all Flotilla members, will cooperate and coordinate with the FSO-IS to ensure all member's records are correct, will keep a copy of the Division and Flotilla Standing Rules and other administrative records.

Vessel Examiner (FSO-VE)

The FSO-VE will excercise responsibility and supervision over all matters pertaining to the Flotilla's Vessel Safety Check program, the inspection of Auxiliary OPFACs, and to keep the members informed of all developments in this Area Of Resonsibility (AOR).

This officer will coordinate and cooperate with the FSO-PA on promoting and publicizing all VSC activities, with the FSO-MT to encourage, increase and train new vessel examiners, with the FSO-OP to organize the annual inspection of all OPFACs, and the FSO-IS to be certain no vessel examiner falls below their annual VSC quota for maintaining their certification status.

The officer will make every effort to routinely conduct VSC stations each weekend at area marinas and boat ramps and provide a written report to the VFC and SO-PE as to each VSC station, location, time and date and number of VSCs conducted at each station.